8 tips to optimize remote work productivity and communication
Remote work is not a recent trend. Startups usually start with remote workers as a way of keeping overhead costs low. For employees who demand flexibility and the option to work from home, several forward-thinking firms have used remote teams. Why should employees waste 30 minutes every day traveling to work when they can do the same job from home? The epidemic has demonstrated that jobs and projects can be accomplished from any location at any time. Remote programs, communication tools and apps have been developed because of technological advancements, making collaboration and project completion more productive. It is a win-win situation because employees aren’t confined to their workstations and businesses save time and money.
Managing remote staff involves a mental shift, especially for managers who are used to working in traditional settings. Business owners who are accustomed to measuring productivity based on employees’ “desk time” and obvious activity levels may find the change to remote work unfamiliar and inconvenient at first. Employees may initially have difficulty adjusting to big changes in their daily routines. That is completely understandable.
On the manager’s side, remote teams that have a sense of trust and transparency are more successful. Self-reliance and independence are also impossible if the manager does not trust, or cannot trust, their remote workers. Employees must be truthful and reliable about their work and productivity, and managers must return that trust by allowing employees to work in the manner that is most productive for them.
There are plenty more aspects to look into when trying to optimize your workforce for remote infrastructures. Here are just a few:
- Set Long-term and Short-term Goals
Setting goals is the most effective approach to keep your team and employees on track. If your employees are aware that they must complete work by a certain date, they will be more motivated to complete it. They are less likely to procrastinate or become sidetracked. Make sure you have both short and long-term objectives as short-term goals are a sequence of minor tasks that must be performed to achieve your long-term objectives. A long-term goal is a company’s overarching objective. You may, for example, set a long-term aim of increasing profits by 50% in the next six months. To achieve your long-term goal, you will need to build up multiple short-term objectives.
- Limit Distractions
It is an excellent place to start by advising your staff to log off of Facebook, Instagram, and all other personal social media accounts. To decrease the likelihood of other at-home distractions, create a game plan for your day and set clear boundaries for yourself when ‘at work.’ It is critical to designate separate work and play areas throughout the house. For instance, utilize your bedroom’s workstation for work and your living room’s couch for relaxation!
This will help you to psychologically connect to the many sections of your home and make better use of your time in each one. Unexpected duties at home may periodically disturb your employees’ workdays, so it’s critical to stay flexible while still being prepared. Meal planning is a self-explanatory technique that can help you save time in the kitchen while also refueling you for the rest of the day.
- Outcomes, not Activity
While time is of the essence, it is more necessary to concentrate on the outcomes of remote workers rather than on their hour-by-hour actions. Many remote workers also have other obligations, such as caring for their families. When they work on a different schedule, they might even be more productive. Make sure that the work assigned to each employee has defined deadlines, deliverables, and scope. Then give them the flexibility to finish the assignment in the way that best suits them. Requiring minute-by-minute information from staff may appear to be a sign that you don’t trust them. Long-term trust between remote teams and managers can be maintained by focusing on outcomes rather than activity.
- Provision and Fund Employees’ Remote Workplace
The workplace can make or ruin an employee’s productivity. Not everyone has the financial means to turn their home into a productive office. Some remote workers may not even work from home, preferring to use public or shared workspaces instead.
It is in the managers’ best interests to assist in the creation of productive environments in those remote locations. Employee productivity can be improved by allocating funds to improve employee workspace. Backlights for higher-quality video conversations might be as modest as a change. To improve their health, some employees may benefit from a standing desk. Others may require a laptop to substitute their in-office desktop computers.
- Identify and provide the right tools.
Making the required tools readily available as needed is an important component of effectively managing remote personnel. Leaders and teams may have to ponder what should be put in place to make a telecommuting transition easier to meet that need. In an ideal world, new teleworkers would be trained six months ahead of time on how to use important remote technology and protocols. Even if a shift to remote work is expected to happen in a matter of weeks (or days), a 4 to 24-hour trial run may disclose unanticipated flaws in an otherwise sound remote strategy. Depending on the conditions, you may have the entire team or just one or two members participate in that trial run.
- Give Incentives And Rewards For High Productivity
Employees may be motivated to work more and faster if they are offered additional bonuses for completing specified tasks. You have complete control over which incentives are most effective for your employees. Every organization has its own culture. Certain sorts of incentives may be more beneficial to your firm than others.
- Give Performance Reviews
Your remote staff will be informed about their performance through performance reports. It tells them whether they need to enhance or maintain their performance. Never allow your remote workers to become complacent. If any of your staff fail to reach their short-term objectives, you must inform them. That is the only way to better their work attitude and encourage them to strive for greater success.
- Virtual Phone Systems
Virtual Phone Systems are an often overlooked yet important communication tool. When you set up a virtual phone number for your company, you ensure that all your employees’ privacy is protected. They don’t have to give out their phone numbers because the virtual phone system will forward calls to them. To put it another way, a single virtual business phone number can be assigned to various locations inside your company. Customers are not required to know anyone’s cell phone number. Through the virtual phone system, that
information is kept safe and secure. It is easier for remote staff to be mobile with virtual phone systems. The days of having a company phone number are long gone. Making your virtual phone number your primary business number will help you be considerably more productive. The ability to get on-demand phone numbers is another key feature of virtual phone systems for small enterprises.
Plenty of companies have leveraged on remote teams successfully to fuel their businesses with growth and productivity. By taking into account the aforementioned aspects, you’re well on your way to achieving the same standards of work performance.
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